Three Ways Your Ministry’s Resources are Slipping Through the Cracks

Avoiding Routine Inspection and Maintenance of Key Components Can Leave You Out in the Cold

Roofs, insulation, and windows are often overlooked as part of a regular inspection and maintenance schedule. Neglecting routine maintenance on these key structural components can lead to a major drain in ministry funds. “Other than HVAC systems, poor performing windows, insulation (too little or none), and failing roof systems are common culprits for wasting energy and leading to major structural damage,” said Tim Cool of Smart Church Solutions.

Use this facility condition assessment from Smart Church Solutions to keep track of your facility’s condition.


Protect Your Building from Water and Weather

Routine inspection of some key components of your facility can head off major structural damage. Tim Cool, founder of Smart Church Solutions, advises ministries to “inspect and maintain the major structural components of your facility, including roofs, windows and doors, insulation, and others.”

Smart Church Solutions, dedicated to helping Christian churches, schools, and related ministries steward their facilities, provides the following tips for finding major leaks in a ministry’s budget.


Regular window inspection and maintenance are critical to maximizing longevity and efficiency. While a single pane window is less efficient than a modern double-pane, it is even more inefficient if the glazing material is missing. In modern commercial structures, make sure the caulking that seals the perimeter of the window is pliable and not cracked or missing. Check windows annually and reapply caulk as necessary. If the windows are wood frame, it is important to touch-up the paint as soon as you see it beginning to wear.


Insulation is most often hidden behind the walls or ceilings. For the facility steward, there are two things to consider. First, make sure any visible insulation is secured and positioned properly. Second, any time work is performed that exposes an area, don’t forget to add the appropriate amount of insulation.  


Do not wait for your roof to start leaking before you perform an inspection. Get on the roof (safely) at least annually to inspect for damage and to assess the overall condition. A safer alternative is to hire a reputable roofing contractor to perform an inspection. Also, check the downspouts and scuppers (if present) to make sure they are attached properly and not blocked by debris.

Want to really get a handle on your facility’s systems? Use the lifecycle calculator 
to track all your equipment and budget for its replacement.


Small Steps Lead to Big Results

Small changes now can prevent major structural damage later. While it may seem daunting to develop a plan, the resources from Smart Church Solutions found in this article can help you take the first steps. By taking the initiative to inspect and maintain your facilities, you may help prevent a major catastrophe from affecting your budget and your ministry.