It’s important to have a clear policy that details how your organization reimburses employees for their business and travel expenses. A written policy can help all employees understand what types of expenses will be repaid and follow your procedures for documenting them.
Business Expenses
Business expenses typically fall into categories such as meals, entertainment, conferences, and professional development. Your organization’s policy would explain the rules and parameters for each type of expense to be reimbursed.
Travel Expenses
Travel expense policies typically state that all staff travel must be authorized by the organization in order to be reimbursed. It’s also a good idea to include a statement encouraging employees to confirm that their planned travel is eligible for reimbursement before making travel arrangements.
Here are some elements to consider including in your policy:
Acknowledgment
It’s important to give all employees a copy of your organization’s expense reimbursement policy and have them sign an acknowledgement saying they have read, understand, and agree to follow the policy.
Information on other aspects of expense reporting, including example reporting charts, can be found in IRS Publication 463, Travel, Gift, and Car Expenses.
Thank you for your interest in Brotherhood Mutual. We appreciate the opportunity to provide your church or other ministry with an insurance quote and will reply to your request as soon as possible.
2024 Brotherhood Mutual
Text to follow...
2024 Brotherhood Mutual