We’ve compiled a list of things your team can do to minimize damage on your property and in your buildings, even if a cold snap or winter storm is predicted for tomorrow.

If freezing temps are predicted

Take immediate action to prevent water damage from burst pipes:

1. Turn up the heat to above 55 degrees. Check the thermostat in all areas of your building to ensure the heat is on (especially in unused areas) and to double check the setting is at least 55 degrees.

2. Prop open room doors and cabinet doors beneath sinks to keep heat circulating throughout the building.

3. Let faucets drip to keep water moving inside pipes.

4. Locate your water supply valves. If a pipe bursts, time is critical. Know where valves are located for all buildings. Keep the tools to close the valves nearby. Be sure to include areas with baptisteries, laundry rooms, and water heaters in your search.

5. Get to know your sprinkler system. Monitor your systems using a central station that provides early detection of a pipe failure. Make sure to maintain the temperature in the control rooms.

6. Prep the generator. The goal is to maintain heat in the building when a big freeze takes down power lines.

7. Keep emergency numbers close. Create a list of numbers that includes your insurance agent, plumber, water restoration company, heating contractor, electrician, and utility companies.

If wind or heavy ice also is predicted

Here are more actions you can take to prevent or minimize damage:

• Move vehicles off the lot and away from trees. A concrete parking garage is best, if possible. If not, allow staff to take home vehicles to spread your risk of damage.

• Prevent damage from high winds. Before a storm, verify that sign connections are adequate or remove the sign and safely store it. Store outdoor equipment in a safe location. Identify and remove trees and branches that could fall on the building walls or roof, or on power lines.

If heavy snow also is predicted

Take these additional actions take to prevent or minimize damage:

• Clear gutters of debris to allow melting snow to drain. Obstructions cause “ice dams” that block drainage and damage your roof. Check drains on flat roofs and remove leaves and other material.

• Clear the snow and ice. Keep an eye on the roof when snow piles up. If an excessive amount falls, or the snow is blocked from sliding down the roof, it may be time to act. Either use a long-handled roof rake or call a licensed contractor to remove it safely. Don’t climb onto the roof to remove snow. Climbing onto an already stressed and slick roof can be dangerous.

Freezing weather also creates dangerous sidewalks and lots

Designate staff and/or volunteers in advance to clear sidewalks and parking lots of snow. Put snow shovels, salt, and entryway mats in easy-to-access locations.

Posted 2024

The information provided in this article is intended to be helpful, but it does not constitute legal advice and is not a substitute for the advice from a licensed attorney in your area. We strongly encourage you to regularly consult with a local attorney as part of your risk management program.