Note:
The sample wording provided is not tailored to the specific law of any state and may not include all information required by laws applicable to your ministry. Before you publish a privacy policy or a cookie notice on your website, have your attorney review it first. Posting a privacy policy on your organization's website and including a cookie notification banner can enhance trust and provide certain legal protections.
Sample Wording:
Privacy Policy
Effective date: [Date]. Latest Revision: [Date].
[Organization Name] values your online privacy and security. This Privacy Policy outlines our practices for collecting, using, maintaining, protecting, and disclosing personal information, and includes measures to comply with relevant privacy laws.
Personal information we collect:
[Organization Name] only collects information necessary to provide our services and manage our operations. The types of information we collect may include:
Contact Information: Name, address, telephone number, and email address.
Financial Information: Bank account details for donations or other financial transactions.
Health Information: Medical history for participants in church activities, if applicable.
Technical Information: IP addresses, browser type, and usage data collected through tracking tools.
How we collect personal information:
[Organization Name] may obtain personal information from the following sources:
Directly from you when you provide it to us.
Through our website and online forms.
From third parties, such as service providers or other organizations you have authorized to share your information.
How we use personal information:
[Organization Name] may use personal information for various purposes, including:
To provide and manage our services and programs.
To communicate with you and respond to your inquiries.
To process donations and other financial transactions.
To ensure the safety and well-being of our members, visitors, and staff.
To comply with legal and regulatory requirements.
How we secure your information:
We are committed to protecting your personal and payment information. We implement appropriate security measures to protect personal information from unauthorized access, alteration, disclosure, or destruction.
How we use tracking tools:
When you visit our website, we gather information such as your computer’s internet address, the browser you are using, and which web pages referred you to our website. We collect this information so that we can analyze the use of our website to improve our services and your experience.
This information is generally obtained by using “cookies.” Cookies are small files that are stored on your computer but do not include any personally identifiable information about you. Cookies help us track your visits to our website and learn more about how you are viewing and using our site.
Your browser and various other services allow you to opt-out of or reject cookies. The “help” function on your browser can provide additional information on this process. Please note that if you choose to reject cookies, some features of our website may not work properly.
[If applicable] This website may provide interactive services, including chatbot and managed chat and session replay technology. By accessing or using any of these features, you agree that we may record and retain a transcript of all communications with you via these interactive tools, and/or may record or recreate your activity while using the website, in order to provide services, enhance your website experience, and for quality and verification purposes. We may work with trusted service providers to analyze, store, and/or use this data on our behalf. Your use or access of any of these tools or of our website is governed by this section, our Terms of Use, and our Privacy Policy.
[Insert other tracking software utilized, if applicable.]
Information shared with others:
[Organization Name] may disclose personal information to:
• Service providers who assist us in our operations.
• Legal authorities if required by law.
• Other third parties with your consent or as permitted by law.
Links to other websites:
Our website includes links to other websites. Please be aware that this Privacy Policy applies only to this website. The privacy measures taken by other websites can be found on each website’s own privacy policy page.
Changes to this privacy policy:
[Organization Name] may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website.
Contact us:
[Organization Name] is happy to receive and respond to any questions you may have about this Privacy Policy. Feel free to send your questions to [insert email address].
Sample Wording:
Cookie Notification Banner
Simple Example:
We use cookies to enhance your experience on our website. By continuing, you agree to our use of cookies. For more details, please review our Privacy Policy. Button text: Accept
More Detailed Example:
We use cookies and other technologies to enhance your experience when using our website. This includes personalizing your visit, providing tailored advertisements and information, and measuring website usage and performance. By using our website, you understand the use of cookies as described in our Privacy Policy. Button text: Accept
Updated December 2024
This is sample language only. Depending on your organization’s location and operations, privacy and data security laws may require additional provisions not included in this sample document. Your organization is responsible for compliance with all applicable laws. Accordingly, this document should not be used or adopted by your organization without first being reviewed and approved by a licensed attorney in your area. Brotherhood Mutual assumes no liability in the preparation and distribution of this sample document.
