Sample Policy:
Digital Communication in Youth Ministry

Texting, social media, and digital communication can be a vital part of youth ministry work, but their improper use can produce serious consequences. To further strengthen your communications policy, incorporate the following forms for Youth Ministry Digital Communication (referenced below) from Brotherhood Mutual's Safety Library.

Promoting Safety

[Ministry name] desires to promote safety and to create a healthy environment for smartphones, instant messaging apps, and digital communication between its youth workers and students who participate in youth ministry activities. As a result, [Ministry name] has developed the following guidelines:

  1. Employee and volunteer youth workers who want to communicate with minors using smartphones, instant messaging apps, email, group chat, social networking websites, or other forms of digital media must first sign a consent form and agree to follow the ministry’s communication policy. The policy outlines the recommended practices, limitations, and legal parameters for texting, social media, and other forms of digital communication within youth ministry.
  2. Ministry youth workers may not transmit any content that is illicit, unsavory, abusive, pornographic, discriminatory, harassing, or disrespectful when communicating with each other or with minors involved in ministry activities.
  3. Except in an emergency, youth workers may not transmit any personal information pertaining to a minor without the youth ministry participant and his or her parents or guardians signing consent forms. This applies to group texting, group email, group chats, instant messaging, or any other public method of digital communication. Personal information may include such things as a minor’s name, phone number, email address, or photograph.
  4. Youth workers will instruct youth occasionally about the Youth Ministry Digital Communication Policy and the dangers of such conduct as “sexting.”
  5. Youth workers who become aware of possible child abuse through digital media must immediately notify their supervisor. The ministry will consult with its attorney and report abuse as required by law.
  6. All information, images, or videos shared digitally on public ministry communications channels aren’t considered confidential.
  7. To participate in ministry digital communications, youths must sign a related consent form.
  8. Youths who violate this policy may lose the right to interact on the youth ministry’s digital channels or be removed from the youth ministry program. The ministry’s pastoral leadership will notify parents immediately of any violation.
  9. Youth workers on ministry business may never use a mobile phone while driving — even hands free — unless it’s an emergency.
  10. Any texts, chats, instant messages, or emails sent by ministry youth workers must go to a group rather than to individuals.

Additional Resources

Brotherhood Mutual has written an article explaining why organizations need to provide guidance and education about online messaging, social media, and other digital communication tools used in youth ministry.  

Youth Ministry: Develop a Digital Communication Policy

Updated July 2, 2021

This is a sample document only. Your organization is responsible for compliance with all applicable laws. Accordingly, this form should not be used or adopted by your organization without first being reviewed and approved by an attorney licensed in your state. Brotherhood Mutual assumes no liability in the preparation and distribution of this sample form. ©2021 Brotherhood Mutual Insurance Company. All rights reserved.