Sample Job Offer Letter - Non Exempt

[Include on your organization’s letterhead.]


[EMAIL ADDRESS – optional]

Dear [NAME]:

This letter extends to you a formal offer of employment for the full-time, non-exempt, position of [INSERT JOB TITLE] for [INSERT NAME OF ORGANIZATION] (“Employer”). This offer of employment is pending the approval of a background check. [Note: Include background check language only if allowed by applicable law].

Your starting compensation for this position will be [$XX] per hour.  Employer retains the right to review and adjust your compensation at any time. The enclosed Benefit Guide highlights information regarding benefits.

During the course of your employment, you are free to resign from the Employer at any time for any reason, and the Employer has the right to terminate your employment at any time, with or without advance notice and with or without cause. This is described as “employment at will.” It is further understood that no commitment for any length, duration, or permanence of employment shall be valid unless made specifically to you, by name and in writing, by the Employer.

We would appreciate knowing your official decisions concerning this offer by [DATE]. As discussed, if you choose to accept this offer of employment, we will anticipate your start date of [START DATE]. 

If you have any questions regarding this offer, please contact me at [INSERT PHONE NUMBER OR EMAIL].



This is a sample document only. Your organization is responsible for compliance with all applicable laws. Accordingly, this document should not be used or adopted by your organization without first being reviewed and approved by a licensed attorney in your area. Brotherhood Mutual assumes no liability in preparation and distribution of this sample document. Working Together Sample Letter. © 2021 Brotherhood Mutual Insurance Company. All rights reserved.