Representing the Organization

Most colleges and universities want to be perceived as upstanding community leaders. An institution’s perception may be affected by the actions or words of its employees. Accordingly, many institutions of higher ed choose to have a policy in their employment handbooks about “Representing the Institution.” This allows all employees to know what is expected of them when they’re representing the college or university as an employee.

Sample Policy:
Representing the Institution

There are many occasions when faculty, staff, and other individuals act as representatives of {Insert college/university name} when interacting with people outside of the organization. When doing so, employees should consider how their actions and statements could affect our institution.

All employees are expected to comply with {college/university} policies and procedures, laws, and all applicable professional standards when acting in their roles as {college/university} employees.

Additionally, employees do not have authority to speak on behalf of the institution on official business. Only [insert positions] have the authority to speak on behalf of the {college/university} and have the ability to bind the {college/university} contractually (whether orally or in writing).

This is a sample handbook policy only. Your organization is responsible for compliance with all applicable laws. Accordingly, this document should not be used or adopted by your organization without first being reviewed and approved by a licensed attorney in your area. Brotherhood Mutual assumes no liability in preparation and distribution of this sample document.

Working Together © 2022 Brotherhood Mutual Insurance Company. All rights reserved. www.brotherhoodmutual.com/working-together. Updated 9/2021.